> ## Documentation Index
> Fetch the complete documentation index at: https://docs.voxo.co/llms.txt
> Use this file to discover all available pages before exploring further.

# VOXO Meet

> This guide provides a step-by-step overview of using Omnia: VOXO Meet for meetings.

This guide provides a step-by-step overview of using Omnia: VOXO Meet for meetings. VOXO Meet is a cloud-based video conferencing service that lets you meet with anyone, anywhere, on any device.

<Warning>
  VOXO Meet Availability:
  VOXO Meet is available for all users with video meetings enabled on their extension.
</Warning>

<Note>
  To conference in a third caller from a VOXO desk phone, press **Conference** while on a call. The caller is placed on hold; dial the number or extension you want to add, then press **Conference** again to connect all three parties. To conference more than three callers, use VOXO Meet instead.
</Note>

### Starting a Meeting

1. **Starting a Meeting:**

* To start a meeting, click **Start meeting**.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/181d7ead-f6cb-4238-ad79-fe991a5df54d/File.jpeg?tl_px=0,0\&br_px=859,480\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=167,135)

### Providing Meeting Details

2. **Sharing a Meeting:**

* To share meeting details, click **Copy meeting info** and send these details to another party.
* To join the meeting yourself, click **Join Meeting**.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/7876ab56-de33-4778-a0ca-11c2fccd5f10/File.webp)

### Joining the Meeting

3. **Preparing to Join a Meeting:**

* Enter your name and select **Continue**.
* You will see a dialog box asking, "Are you ready to join?" Here, you can:
  * Turn your camera on/off (Ctrl + E).
  * Mute/unmute your microphone (Ctrl + D).
  * Change background effects.
  * Reduce mic noise.
  * Adjust additional settings like changing your name before joining the meeting.
* These options are also available once you are in the meeting.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/e21965c8-23a8-4d70-9868-5f74f6c17472/File.webp)

### Selecting Devices

4. **Selecting Audio and Video Devices:**

* **Camera**: Click the dropdown to select your camera.
* **Microphone**: Click the dropdown arrow to select your microphone and click **Test your mic**.
* **Speakers**: Click the dropdown to select your speakers and click **Play test sound**.
* Click **Join** to enter the meeting.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/cbc47221-68dd-43e2-afe5-ba7fef73c9ca/File.webp)

### Meeting Controls

5. **Managing Audio and Video During a Meeting:**

* **Turn your camera on/off**: Click the camera button or press (Ctrl + E).
* **Mute/unmute your microphone**: Click the microphone button or press (Ctrl + D).

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/69cbd9dd-81af-43d4-bb0d-646a6a3d2ff7/File.webp)

### Additional Features

6. **Viewing Active Participants:**

* Click **People** to see all active participants.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/0c1afd44-57e9-4791-b108-761ec9ffc1de/File.jpeg?tl_px=413,438\&br_px=1273,919\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,438)

7. **Sending a Chat Message:**

* Click **Chat** to send a chat message.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/f299801f-fa51-4862-b44c-c2c46b6bc18b/File.jpeg?tl_px=1060,0\&br_px=1920,480\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=605,26)

8. **Using Reactions:**

* Click **React** to pick an emoji, like a thumbs up.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/0fa6771c-c430-4d52-a82f-0838c512f838/File.jpeg?tl_px=501,438\&br_px=1361,919\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,293)

9. **Raising Your Hand:**

* Click **Raise** to raise your hand, and click again to lower it.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/95be0025-a52f-4308-9fee-85512b8ce0fd/File.jpeg?tl_px=546,438\&br_px=1406,919\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,425)

10. **Sharing Your Screen:**

* Click **Share** to share your screen. Options include **Chrome Tab, Window,** or **Entire Screen**. You can also share tab audio.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/08360f36-42b8-4a41-9da9-306b0311206c/File.webp)

### Recording and Network

11. **Recording the Meeting:**

* To record the meeting, click **Start recording**. Click **Stop recording** when done.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/732858a9-adef-4d2a-acd9-53ec707c6646/File.webp)

12. **Viewing Network Status:**

* Click **Network** to view your network status, including packet loss and download/upload rate.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/95161787-8ef5-44ba-9275-9b9ca393de08/File.webp)

### View Options

13. **Switching to Grid View:**

* Click **Grid View** to switch to the grid view.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/2b9b66fa-8b19-4cc6-8d95-3098e40af951/File.jpeg?tl_px=1060,0\&br_px=1920,480\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=722,-11)

14. **Switching to Speaker View:**

* Click **Speaker View** to switch to the speaker view.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/ec3f1245-e5d7-45b5-b4df-db69ca1de6c1/File.jpeg?tl_px=1060,0\&br_px=1920,480\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=722,-11)

15. **Using Picture-in-Picture View:**

* **Start Picture in Picture**: Click this to begin a picture-in-picture view.
* **Stop Picture in Picture**: Click this to end the picture-in-picture view.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/cd929a53-9ac6-4399-a4ac-6239ba43ab16/File.webp)

### Ending the Meeting

16. **Leave the meeting**:

When finished, click **Leave**.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/088f8336-1e35-4eaf-8d77-d890ae9bed32/File.jpeg?tl_px=1060,438\&br_px=1920,919\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=781,423)

### Schedule Meeting

17. **Scheduling a Meeting:**

* Click **Schedule meeting**. A dialog box will open where you can enter meeting details.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/2d4e0091-4300-41e4-9d95-ef3b1bb72ead/File.jpeg?tl_px=0,0\&br_px=859,480\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=165,157)

18. **Entering the Meeting Title:**

* Enter the title in the **Enter title** field.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/9dd0d0c8-79ee-49af-a1bf-8a1ad51b46e7/File.jpeg?tl_px=468,30\&br_px=1328,511\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,212)

19. **Selecting the Calendar:**

* Select the calendar (**Google, Outlook,** or **Microsoft 365**) from the dropdown.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/5aa4f5d2-3a4d-4757-ba17-2927a9681b1f/File.jpeg?tl_px=425,150\&br_px=1285,631\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,212)

20. **Setting Up Recurring Meetings:**

* Check the **Recurring event** box for recurring meetings.

*Note: Non-recurring event rooms expire two weeks after the selected end date.*

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/4aa5c39f-825d-4157-84c5-de4a711b06be/File.webp)

21. **Setting the Date and Time:**

* Enter the date and time, then click **Schedule Meeting**.

![](https://colony-recorder.s3.amazonaws.com/files/2024-05-27/1d69d4f5-acb2-4b91-ad1d-18772906c602/File.webp)

22. **Copying Meeting Details:**

* Click **Copy Meeting Info** to copy the meeting details and send to recipients.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/7d01e55d-8922-44ad-bdde-740f8fd024c3/File.jpeg?tl_px=742,338\&br_px=1602,819\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,212)

23. **Adding Meeting to Calendar:**

* Click **Add to Calendar** to add the meeting details to your selected calendar.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-05-27/f2fc3328-eb54-4852-80ca-b2fa21b94b91/File.jpeg?tl_px=426,432\&br_px=1286,913\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,212)

<Tip>
  You can also schedule VOXO Meet calls with the Chrome plugin, available in the Chrome plugin store.
</Tip>