> ## Documentation Index
> Fetch the complete documentation index at: https://docs.voxo.co/llms.txt
> Use this file to discover all available pages before exploring further.

# Media Files

> This guide provides step-by-step instructions for managing media files in the Omnia platform.

## This guide provides step-by-step instructions for managing media files in the Omnia platform. It includes instructions for accessing, creating, editing, and deleting media files, as well as using text-to-speech features. Media files can be utilized across various functions in the Omnia Admin Portal, including call campaigns and conference rooms.

<Warning>
  This document applies to the following user roles within Omnia:

  Account Administrator
  Partner Administrator
</Warning>

### Accessing Media Files

1. **Navigate to Media Files:**
   Go to the [Admin Portal](https://app.voxo.co/dashboard) and sign in.
   Click the **Phone System** tab to expand it, then select **Media Files**.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-06/f834d786-495e-40e1-bf12-e29ea95492e7/stack_animation.webp)

### Creating a Media File

2. **Add a New Media File**:

* Click **Add New**.
* Enter the name of the media file in the **Enter name** field.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-06/f266c3bc-b173-40b4-9959-8573a559ed72/stack_animation.webp)

3. **Record or upload**:

* Use the controls to record or upload a media file. This will open additional options.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-15/cec90c57-9620-4118-89fa-24c535921f32/stack_animation.webp)

4. **Additional Options**:

* **Playback**: Click to play the media file.
* **Press and Hold To Record:** Click and hold to record a message.
* **Upload File**: Click to add an existing audio file
* **Cancel Changes**: Click to revert to previous settings.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-06-15/79532443-c118-44a2-8804-7aef6e851ecb/user_cropped_screenshot.jpeg?tl_px=7,0\&br_px=695,375\&force_format=jpeg\&q=100)

5. **Save Changes**:

* Click **Create,** then **Yes** to save the new media file.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-14/f05d5032-48cc-43ba-88a6-9834b8b3a1a3/stack_animation.webp)

### Generating a Media File from Text

6. **Generate Media File from Text**:
   Enter the name of the media file in the **Enter name** field.
   **Enable**: Check the **Generate media file from text** box.
   **Select Gender**: Choose the gender for the text-to-speech voice.
   **Enter Text**: Type the text to be converted to speech in the provided text box.
   **Generate**: Click **Text to Speech** to generate the media file.
   **Playback**: Click to play the media file.
   **Download File**: Click to download the generated media file.
   **Cancel**: Click **Cancel** if you do not want to save the changes.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-15/dda99f0d-d75a-41d9-8cae-af6fb2820b88/stack_animation.webp)

7. **Save Changes**:

* Click **Create,** then **Yes** to save the new media file.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-15/0448c3e6-d164-42f7-872f-0e1f25cc9c8b/stack_animation.webp)

### Editing Media Files

8. **Edit Media File:**

* Click on the media file you want to edit, or click on the **Edit** button next to it.

![](https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2024-06-08/52b18fd5-49f5-4f62-87b9-5b6beb5ca6c5/ascreenshot.jpeg?tl_px=691,438\&br_px=1551,919\&force_format=jpeg\&q=100\&width=860\&wat_scale=76\&wat=1\&wat_opacity=1\&wat_gravity=northwest\&wat_url=https://colony-recorder.s3.amazonaws.com/images/watermarks/F43F5E_standard.png\&wat_pad=402,417)

9. **Edit Options:**

* **Name:** Edit the existing name as needed.
* **Download Current:** Click to download the current media file.
* **Upload File:** Click to add an existing audio file.
* **Press and Hold To Record:** Click and hold to record a message.
* **Playback:** Click to play the media file.
* **Cancel Changes:** Click to revert to previous settings.
* **Save:** Click **Save** to confirm and save your changes.
* **Confirm:** Click **Yes** to finalize and save your changes.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-08/7dd9dbbf-d130-4ef4-a640-35fb432f41f1/stack_animation.webp)

### Editing Text to Speech

10. **Edit Text to Speech**:

* **Search and Find**: Locate the media file you want to edit.
* **Generate Media File from Text**: Click this option to display the most recently saved text-to-speech (TTS) text.
* **Select Voice Gender**: Choose an option from the dropdown menu.
* **Enter/Remove Text**: Modify the text in the text field as needed, then click **Text to Speech** to generate the new media file.
* **Playback**: Click the play button to listen to the generated speech before saving.
* **Cancel Changes**: Click if you do not want to save the changes.
* **Save**: Click **Save**.
* **Confirm**: Click **Yes** to confirm the changes.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-08/305cea90-9d0d-4706-9125-b5cc6752aed7/stack_animation.webp)

### Deleting a Media File

11. **Delete a Media File:**

* Click the **Delete** button next to the Media File.
* Confirm the deletion by clicking **Yes**.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-08/37dce02b-acf0-4d73-911e-85e7e7a88eb3/stack_animation.webp)

### Search and Sort

12. **Search for a Media File:**

* **Search Bar**: Quickly find specific items by typing the name or a keyword in the search field. The system will filter the list based on your search input, displaying the relevant results.
* **Sort**: Click the sort icons next to column headers to arrange items in ascending or descending order.

![](https://colony-recorder.s3.amazonaws.com/files/2024-06-17/fe4396e8-ea14-456a-96d7-9c4962fc2ed2/stack_animation.webp)